This practice is supporting vital health and care planning and research by sharing your data with NHS Digital from 1st September 2021. We are legally required to share this data under the Health and Social Care Act 2012. This involves certain partially-anonymised data being used for research and care planning purposes. It is not your entire medical record, and does not include your name, address, whole consultations (free text), letters or images, some data over 10 years old, and some highly confidential material.
There are two forms of opting out. You can complete a "National Data Opt-Out" through NHS Digital. This means that your data should not be used outside of NHS Digital, i.e. by third parties (such as reasearch institutes or pharmaceutical companies - your data is never sold or shared with marketing or insurance companies). NHS Digital use your data to support many vital national tasks, such as national screening programs, the nationwide summary record of your notes, and recently developing the "clinically extremely vulnerable" (to COVID) list. You can complete a National Data Opt-Out by clicking here.
You can opt out of any of your data being shared with NHS Digital by returning a specific "Type 1 Opt-Out" form to the surgery, click here to download. The deadline for opting out before the data is shared is 23rd August, but you can opt out after this to prevent further data being shared. If you are happy for your data to be shared with NHS Digital, but not with third parties, you should complete the national data opt-out form above. For more information about this see the GP Practice Privacy Notice for General Practice Data for Planning and Research
If you feel you would like to use a chaperone during an examination or consultation by one of our clinicians please ask at reception at the time of booking or when arriving for your appointment. You may also ask during the consultation with a GP or other clinician. Our clinicians may also request the use of a chaperone.
- The Accessible Information Standard came into force from 31 July 2016 across health and social care in England. Our aim is to make sure disabled people have access to information that they can understand and any communication support they might need.
- You can find out more by reading this guide in easy words and pictures. You can also watch a video in British Sign Language (BSL) or listen to an audio recording.
- We are currently working towards the standard. The first thing we need to do is identify those people with information and communication needs. Please help us to do this.
- Let us know if you have a disability, impairment or sensory loss, and the kind of information and communication support that you need.
- We will record this on your medical records. This will help us to be prepared the next time you use our services. Please ask a member of the Practice Team if you need any further information or assistance.
How the NHS and care services use your information
- Dyneley House Surgery is one of many organisations working in the health and care system to improve care for patients and the public.
- Whenever you use a health or care service, such as attending Accident & Emergency (A & E) or using Community Care services, important information about you is collected in a patient record for that service. Collecting this information helps to ensure you get the best possible care and treatment.
- The information collected about you when you use these services can also be used and provided to other organisations for purposes beyond your individual care, for instance to help with:
- improving the quality and standards of care provided
- research into the development of new treatments
- preventing illness and diseases
- monitoring safety
- planning services
- This may only take place when there is a clear legal basis to use this information. All these uses help to provide better health and care for you, your family and future generations. Confidential patient information about your health and care is only used like this where allowed by law.
- Most of the time, anonymised data is used for research and planning so that you cannot be identified in which case your confidential patient information isn’t needed.
- You have a choice about whether you want your confidential patient information to be used in this way. If you are happy with this use of information you do not need to do anything. If you do choose to opt out your confidential patient information will still be used to support your individual care.
- To find out more or to register your choice to opt out, please visit www.nhs.uk/your-nhs-data-matters. On this web page you will:
- See what is meant by confidential patient information
- Find examples of when confidential patient information is used for individual care and examples of when it is used for purposes beyond individual care
- Find out more about the benefits of sharing data
- Understand more about who uses the data
- Find out how your data is protected
- Be able to access the system to view, set or change your opt-out setting
- Find the contact telephone number if you want to know any more or to set/change your opt-out by phone
- See the situations where the opt-out will not apply
- You can also find out more about how patient information is used at:
- https://www.hra.nhs.uk/information-about-patients/ (which covers health and care research)
- https://understandingpatientdata.org.uk/what-you-need-know (which covers how and why patient information is used, the safeguards and how decisions are made)
- Data being used or shared for purposes beyond individual care does not include your data being shared with insurance companies or used for marketing purposes and data would only be used in this way with your specific agreement.
- Health and care organisations have until 2020 to put systems and processes in place so they can be compliant with the national data opt-out and apply your choice to any confidential patient information they use or share for purposes beyond your individual care.
Coronavirus (COVID-19) pandemic and your information
The ICO recognises the unprecedented challenges the NHS and other health professionals are facing during the COVID-19 pandemic.
The ICO also recognise that 'Public bodies may require additional collection and sharing of personal data to protect against serious threats to public health.'
The Government have also taken action in respect of this and on 20th March 2020 the Secretary of State for Health and Social Care issued a notice under Regulation 3(4) of the Health Service (Control of Patient Information) Regulations 2002 requiring organisations such as GP Practices to use your information to help GP Practices and other healthcare organisations to respond to and deal with the COVID-19 pandemic.
Please note that this notice has now been revised and extended by a further notice from 10 September 2021 until 31st March 2022.
In order to look after your healthcare needs during this difficult time, we may urgently need to share your personal information, including medical records, with clinical and non clinical staff who belong to organisations that are permitted to use your information and need to use it to help deal with the COVID-19 pandemic. This could (amongst other measures) consist of either treating you or a member of your family and enable us and other healthcare organisations to monitor the disease, assess risk and manage the spread of the disease. Additionally, the use of your information is now required to support NHS Test and Trace.
Please be assured that we will only share information and health data that is necessary to meet yours and public healthcare needs.
The Secretary of State for Health and Social Care has also stated that these measures are temporary and will expire on 31st March 2022 unless a further extension is required. Any further extension will be provided in writing and we will communicate the same to you.
Please also note that the data protection and electronic communication laws do not stop us from sending public health messages to you, either by phone, text or email as these messages are not direct marketing.
It may also be necessary, where the latest technology allows us to do so, to use your information and health data to facilitate digital consultations and diagnoses and we will always do this with your security in mind.
If you are concerned about how your information is being used, please contact our DPO using the contact details provided in this Privacy Notice.
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